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Homeschool Teacher Organization and Record Keeping

homeschool curriculum - Sonlight curriculum

Homeschool organization is one of those topics we love to discuss as homeschool moms. Teacher storage and homeschool record keeping is just as important, if not more, than student organization. We can have a perfectly designed homeschool room, but if you have no organization as a teacher, that won’t matter much, will it?

I tend to be pretty simple when it comes to my homeschool organization. I am teaching 4 students now and will add more in the years to come, so I don’t have the time or space for a complicated system. Your system may vary greatly depending on how you like to organize and what records you are required to keep based on your state. You can find out your state requirements at HSLDA.ORG. I am only required to keep attendance and some basic record of how they have done each year, so the rest is my personal preference.

Homeschool Teacher Organization and Record Keeping - 10 Days of Homeschool Planning


I create a Homeschool Teacher binder each year. In it I have my lesson plans, attendance list, book lists, field trip records, curriculum choices and a few more things.  I keep the following records in it for each year:

  • Legal Documents: I keep my annual “Letter of Intent to Homeschool” form, the letter I receive back from the school department, and the Year End Report in a section. I also keep their annual doctor visit records in this section, in case they are needed for sports or activities.
  • Lesson Plans : This seems obvious for a teacher planner. I have a weekly lesson plan that I typically write out each Sunday. This year my oldest will be using Sonlight Curriculum (you can watch that video HERE), which comes with its’ own complete lesson plans, so he will not be in my lesson plans. As the children complete their work, I cross it off or highlight it to keep track.
  • Record Keeping: Like I said before, I have certain records in my planner. I have our Mission Statement and Goals, along with a curriculum list. I have some monthly and yearly calendars so I can plan out our schedule, and attendance records. I also keep book lists for each child and field trip records. I do not keep grades, but if you do this would be a great section to do so. Although it’s not really a record, I do have note pages and sometimes record cute things they kids do or things I want to remember throughout the year.
  • Misc: I have kept certain receipts for things we have bought in our homeschool. Although this isn’t required, my husband and I like to be aware of what we spend, especially when we start to budget for the following year. Sometimes I have added other forms and records to this section, but it changes year to year.


My Homeschool Teacher Binder pretty much houses everything I consider important for our school year and records. I used to take my planner to the office supply store and have it bound, but then I found I wanted to add things to it throughout the school year. Now, I use a 1 inch binder with a few folders so I can add if needed. I have considered actually getting the binder contents bound at the end of our school year. I think it may be nice to have one complete bound piece of records per school year. I plan on doing a video to show you exactly what is in my Teacher Binder soon, so be sure to subscribe and keep an eye out on my YouTube channel.

Long Term Storage:

Each child has a folder where I put their daily work and assignments, and they hand it in to me at the end of the school day. I then take out that day’s work and file it in a file box in my office, by week. I attempt to go through that file box each week, but sometimes it is by month. I then do a big purge at the end of our school year and discard anything I do not need to keep. It can be hard as a mom to get rid of any work that they do, but there is only so much space! I am usually able to keep one folder of work per year.


You can visit the www.hslda.org website to find out about requirements in your state.

Homeschool Tracker is an online software you can use to keep track of your lesson plans, attendance records, resources, grades, and more. They have an older, free version and a paid version with more options. Homeschool Skedtrack is another free resource and I have heard great things about it.


This is Day 5 in a 10 Day Homeschool Planning series. Don’t forget to check out the other bloggers below!


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